If you’re looking to throw a party this Christmas, the best time to book a venue is now. This is because pretty much everyone throws a Christmas party this time of the year and you want to quickly secure your own booking before the rush gets crazy and all venues are completely booked. However, before you rush into making a payment for a venue, there are a few questions you need to ask both yourself, and the venue management.
Can the Venue Accommodate the Number of Guests?
Assuming you already have an estimated number of guests you are expecting, you need to be sure that the venue you want to book can easily accommodate your guests. In some cases, this depends on the arrangement of the furniture in the venue. This is something you need to figure out at the initial stage.
How Much Does the Venue Cost?
Even if the venue can accommodate the number of guests you want and a million more, you need to find out if the cost of the venue can work with your budget. You really don’t want to spend your entire budget on the venue and start having to squeeze and manage through the rest of the budget. If the venue costs too much, perhaps you should find another.
Can the Venue Cater to your Other Needs?
There are many venues that can work up many other things together with the price of the venue. Some places can supply you with pretty much everything else you need. This could include audio/visual equipment, caterers, bartenders, a DJ and even decorators. If they can handle this for you at an affordable price, it would take a lot of stress off your back.
Are You Allowed to use External Vendors?
Some venues make it compulsory for you to use their own vendors as stated above. Sometimes, this is a good idea because getting everything you need from them could save you a lot of money. However, in some cases, it might be cheaper for you to bring in your own vendors. You need to understand the venue’s position on this before moving forward.
How Does the Venue Handle Cancellations?
When you have booked a venue, most of the time, it is unlikely that you will cancel. However you need to ask about their cancellation policy, especially if its last-minute. Are you allowed to? Would you get a refund? How much of a refund would you get? These are direct questions to ask before making a booking or payment.
How Much Time Are You Allowed to Use the Venue for your Event?
In some cases, venues give a specific amount of time to be used. You need to know that your Christmas party would still be amazing within the stated time frame. If it is too short, you may ask for an extension. In some cases, the extension may cost you some more money. In some other cases, they give no room for extensions. Find out what exactly the case is with the venue you are trying to book so you are not blindsided.
After all this, you also need to consider the location. Generally, you need a venue that is close to your guests and can cater to most of your needs. You need a venue that will answer favourably to all your questions and many more. You may visit VenueFinder to find a comprehensive list of venues and options. VenueFinder lets you search for venues as they may be available in your area so if you’re looking to throw a party this Christmas in Cardiff, for example, you may search for that specifically and you would be served with the best Christmas Party Venues Cardiff and its environs have.
